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UW-Madison

 


ACTIVES - Club Goals, Member Expectations & Member in Good Standing Guidelines

Spring 2008 Club Goals

  • 75% of members participate in CALS Week and/or AWA Formal
  • Each big and little sister pair take part in at least one of the monthly sisterly bonding activities
  • 75% of members assist with Competitive Edge

MEMBER EXPECTATIONS 2007-2008

  • Attend regularly scheduled meetings
  • Work at AWA’s Breakfast on the Farm
  • Participate in two service projects
  • Participate in one fundraiser

You must notify the secretary 24 hours in advance if you will be absent, unless an emergency occurs. Exceptions will be dealt with on a case-by-case basis.

Any questions or concerns about member expectations should be directed to a member of the current officer team.

AWA “Member in Good Standing”

The purpose of these guidelines is to clarify any misunderstandings you may have about what is required of AWA members, according to our constitution. Constitutions and by-laws will be available by the mailboxes for your reference. The following is a section of our by-laws regarding Member in Good Standing.

Article II, Section 1, E. member in Good standing Status.
1. To attain member in good standing status
a. Dues must be paid by the third meeting
b. A member will be expected to attend all meetings unless a proper excuse is given to the secretary prior to the meeting (See Article VI, Section 1, A, 4-5). Three unexcused meeting absences will result in annulment of member in good standing status and deactivation from the Association pending a vote by the members.
c. A member will also be expected to attend all mandatory events that are determined by the executive team, and failure to do so will result in annulment of member in good standing status.
1) As with regular AWA meeting, three unexcused mandatory events constitutes this annulment.

Article VI, Section 1, A.
4. In the event of a conflict, the member must contact the Secretary before the meeting. Such conflicts include previously scheduled school and family events and class conflict.
5. In the event of an emergency conflict, death or illness, a verbal excuse must be given to the Secretary before the meeting.

Additional notes:
• All regular AWA meetings are considered mandatory events.
• In the event of a non-emergency conflict, a written explanation of your absence must be submitted to the Secretary.
• Verbal excuses will only be accepted in the event of emergencies.
• Work and other meetings do not constitute as excused absences.
• If members are not able to be active in the organization due to class schedules, internships, studying abroad or other reasons, they may petition the organization for inactive status. Upon approval, members may be inactive for one semester.

So what happens if I have unexcused absences from mandatory events?
1. After one unexcused absence: no action will be taken.
2. After your second unexcused absence, you will be sent a letter notifying you that one more unexcused absence will cause your member in good standing status to be annulled as well as your deactivation from the organization, pending a vote by the membership (Article II, Section 1, E, 1., c.)
3. After your third unexcused absence, your member in good standing status is annulled and the organization will vote whether to deactivate your membership.

What are my options if I have two unexcused absences?
1. Come to all remaining mandatory events through the end of the current semester.
2. Petition the membership for inactive status by sending a letter to the Secretary if you have not already been inactive for a previous semester. This requires approval by the membership.
3. Petition the membership for Alumni status by sending a letter to the Secretary if you are going to be graduating at the end of the current semester. This requires approval by the membership.
4. Notify the membership of your deactivation in a letter to the Secretary.

Privileges of Member in Good Standing:
• Eligible to elected to principle officer or coordinator positions (Article IV, Section 1, A-C.)
• Eligible to vote for elections, constitutional and by-law amendments, and all other business (Article VI, Section 2, A-B.)